3.110.030 Real estate review committee—Report.
A. Upon determining that no city department is using, or will use, an identified parcel of land within a reasonable time frame, a real estate review committee (“RERC”) shall review the subject property and prepare a written recommendation to the mayor as to whether a particular parcel should be declared surplus and, if so, the method of disposition. The RERC shall meet on an as-needed basis, and shall include the following members or their designees:
1. City administrator;
2. City finance director and the city department or division head most directly affected by the surplus and disposition;
3. The council president and the chairs of the finance, public works and public safety committee.
B. The RERC report shall include at least the following information regarding the subject property:
1. A description of subject parcel’s size, zoning, existing improvements, condition of improvements, ingress/egress, known environmental conditions (findings of environmental reports), historical data and other salient observations.
2. A description of the acquisition and development history of property, including when the property was originally acquired by the city, the source of funds for acquisition, the source of funds for subsequent improvements, how the property is currently used or was used most recently, and the city department(s) involved, etc.
3. The report should identify the city department or fund (e.g., revenue, general, special) which is most logically and/or economically linked to the property. In addition, the report should address the repayment of bonds, grants, or other financing instruments used to acquire the property or which have used the property as security.
4. Before a recommendation for purchase or surplus and disposition is made, the RERC shall announce to all city departments and the city council that the subject property is being evaluated for purchase or surplus. In regards to surplus, if a city department or the mayor expresses interest in using the property, that department must present a written explanation to the RERC, for inclusion in its recommendation report, of the department’s interest, its intended use, timeline, and operational and financial rationale for maintaining city ownership of the property for use by the interested department.
5. The RERC’s report must describe the efforts made by the RERC to obtain input from and consultation with city staff, members of the community, including public testimony at city council workshops or public meetings and other stakeholder groups that may have developed ideas on repurposing the subject property.
6. The RERC report must also include an estimate of the subject property’s market value. This can be accomplished by the use of a member of appraisal institute (“MAI”)/state-certified appraisal, tax assessment, market comparables, and/or a city staff opinion of market value.
7. The RERC report should include any recommended covenants, conditions, or restrictions that the city should place on the subject property before being purchased or disposed of. Examples include access easements, air rights for adjacent property owners, purchase option or right of first refusal for city to reacquire property at a future date.
8. The RERC report should recommend the preferred purchased or disposition method from among those listed in Section 3.110.040. The methods are not mutually exclusive and some properties may require more than one method.