3.24.020 Operation of petty cash funds.
The department head responsible for the amount specified in Section 3.24.010 shall be responsible for the petty cash and change funds.
A. The following procedure shall be followed by the department head for maintaining the petty cash funds:
1. The petty cash fund is only for purchases of supply items and expenses less than thirty dollars ($30.00);
2. The petty cash fund shall be reconciled and replenished at least monthly by claim voucher and warrant;
3. The funds may not be used for personal cash advances;
4. All purchases must have receipts and the receipts should be attached to the reimbursement voucher.
B. The change funds shall be used for making change and at all times the balance of the change fund must remain at the authorized amount for each department.
Prior to the adoption of 6408 on 08/09/2006, Section 3.24.020 read as follows.
The department head responsible for the amount specified in Section 3.24.010 shall be responsible for the petty cash funds. The following procedure shall be followed by the department head for maintaining the petty cash funds:
A. The petty cash fund is only for purchases of supply items and expenses under twenty dollars ($20.00);
B. Reimbursements of the petty cash fund shall be by claim and warrant;
C. The funds may not be used for personal cash advances;
D. All purchases must have receipts and the receipts should be attached to the reimbursement voucher. (Prior code § 1.13.020)